Integrating Kajabi with InvoiceOcean

Kajabi is one of the most popular platforms for creating online courses, webinars, and digital products. Unfortunately, its built-in payment system, Kajabi Payments, officially works only in selected countries, which in practice leaves many creators without support. On top of that — even if you use Stripe payments connected to Kajabi — the built-in invoicing module rarely meets local fiscal requirements. It does not transmit business tax IDs, does not enable issuing structured e-invoices, and does not support import into accounting systems.

On the other hand, InvoiceOcean is a well-known online invoicing application that automatically generates invoices, supports multi-currency billing, and integrates with a range of accounting workflows. Across the EU, e-invoicing is becoming the norm under the ViDA (VAT in the Digital Age) initiative — though the actual mandates are country-specific (Italy has required structured e-invoices via SdI since 2019, France phases in from 2026/27, Germany from 2027/28, Romania since 2024, and so on). Many creators therefore face the same challenge: how to connect a foreign sales system with their invoicing tool so that the process is compliant, maximally automated, and user-friendly?

Below you will find step-by-step instructions on how to connect Kajabi with InvoiceOcean using striptu.com — a tool that integrates the most important sales platforms with invoicing systems. This way you will avoid manually retyping data and will be ready for upcoming e-invoicing obligations in your country.

Why do you need integration?

- Kajabi Payments is not available everywhere. The platform offers its own payment gateway and invoice module only to companies in selected countries. Even if you have a Stripe account, Kajabi will not give you full functionality for issuing proper tax invoices.
- PDF invoices are not always enough. As more EU countries move toward mandatory structured e-invoicing for B2B transactions, a simple PDF is no longer sufficient. Kajabi generates only a basic PDF document that may lack the buyer's tax ID and the structure required by national e-invoice systems.
- Local tax rules. VAT (or local sales tax) settlement requires correct application of tax rates, invoice numbering according to local regulations, issuing corrections, and storing customer data in compliance with GDPR. None of these elements are handled by Kajabi.
- Automation saves time. Manually retrieving data from Kajabi and entering it into accounting software is error-prone at higher sales volumes. A dedicated integration eliminates these problems and lets you focus on content creation instead of paperwork.

What is striptu.com?

Striptu.com is a SaaS built for creators of courses, e-books, and memberships. The tool connects popular sales platforms (Kajabi, ThriveCart, Stripe) with InvoiceOcean and other accounting systems. Its main advantages are:

- Plug-and-play — you set up the integration in minutes without writing code, and transaction data is automatically passed to InvoiceOcean.
- Compliance-ready — generated invoices contain all required fields (tax ID, address, VAT/tax rate) and can be adapted to e-invoicing requirements as they roll out in your country.
- Data security — striptu.com is built with GDPR in mind, ensuring stable and secure data transfer between platforms.
- Helpful support — documentation and customer service are on hand to help you get set up and answer questions about your integration.

In the following section, we will show how to configure this solution step by step.

Step 1: Register and create a service in striptu.com

1. Log in to striptu.com and create a new account if you do not have one yet. The registration form requires basic business information and an email address.
2. After logging in, go to the Services module and click Create new service. In the first step, give the service a unique name — this can be a course name, brand, or any string that will help you distinguish individual integrations later. Proceed to the next step.
3. In the second step, the system will ask you to choose a data source, i.e., the place from which transactions will be pulled. Three options are available: Stripe, Kajabi, and ThriveCart. Select Kajabi.

After selecting the platform, instructions with a Webhook link will appear. Click Enable integration to generate a unique URL. Copy this link — it will be needed in the next step.

Step 2: Configure the webhook in Kajabi

For Kajabi to send transaction information to striptu.com, you need to add the generated webhook link to the platform settings:

1. Log in to your Kajabi account and go to the Settings panel (bottom left corner).
2. In the settings menu, select Checkout. In this section you will find the Webhooks subsection.
3. Click Add Webhook and paste the link copied from striptu.com into the URL field.
4. Confirm the changes by saving the configuration. From now on, every payment in Kajabi will be automatically sent to striptu.com via webhook.

Step 3: Connect striptu.com with InvoiceOcean

Once the entry side is properly configured, the remaining step is to set up the destination, i.e., the invoicing system. In striptu.com you will do this in a few simple steps:

1. In the integration configuration panel, select the InvoiceOcean option.
2. Enter the account name — this is the first part of your InvoiceOcean subdomain (e.g., if you log in through your_name.invoiceocean.com, enter "your_name").
3. Provide the API Token generated in the InvoiceOcean panel. You will find it in your account settings, under the API section. Copy and paste it into the integration form.
4. Click Test connection. Striptu.com will check if the data is correct. If the test succeeds, you will see a confirmation message.
5. In the Additional settings section, you can check the option to send invoices by email to the customer directly from InvoiceOcean and set the default VAT/tax rate (e.g., 23%, 19%, or 0%). This is useful if you do not use the Tax module in Stripe and the gross amount equals the net amount — the system will then calculate tax based on this rate.
6. Finally, click Save integration settings. From now on, every Kajabi transaction will be automatically transferred to InvoiceOcean and converted into a complete invoice with the correct number and tax.

Optional: preparing for e-invoicing

As structured e-invoicing becomes mandatory in a growing number of EU countries under ViDA, it pays to be ready. The exact timeline depends on where you are based, so check your country's rules and consult an accountant. With striptu.com and InvoiceOcean handling your invoice data in a structured, consistent way, you reduce the risk of errors and make the eventual transition to mandatory e-invoicing far smoother.

What about alternative solutions?

There are other ways to integrate Kajabi with your accounting, e.g., through n8n, Make, or Zapier. These are powerful automation tools, but they require technical knowledge and time to configure workflows (e.g., creating webhooks, filters, data transformations). They may also not support all the fields required on an invoice, or may require separate e-invoicing integration. If you have large sales volumes and a technical team, you may consider this option, but most course creators will appreciate the plug-and-play simplicity offered by striptu.com.

Summary

Integrating Kajabi with InvoiceOcean using striptu.com is the easiest way to issue tax invoices automatically and consistently. In a few steps you create a service, select Kajabi as the data source, paste the webhook in the Kajabi panel, and provide the InvoiceOcean API token. From that moment, every transaction goes to InvoiceOcean as a correct accounting document, ready for your reporting and any e-invoicing requirements down the line.

Thanks to this solution, you save time, gain confidence in your compliance, and can focus on growing your business rather than manually issuing invoices. As always, check your country's rules and consult an accountant for your specific situation. If you need support, the striptu.com team is ready to help. It is an ideal answer to the growing demands of the online education market and the ongoing shift toward digital invoicing.