How to Account for Stripe in Poland and Issue Legal VAT Invoices

If you're a Polish digital creator or entrepreneur selling courses, e-books, or other online products, you likely use platforms like Teachable, Thinkific, Kajabi, Podia, Gumroad, Patreon, or Systeme.io. Most of these enable accepting payments through Stripe, a popular payment gateway for online transactions. Are you wondering how to properly handle Stripe accounting in Poland, especially when it comes to issuing VAT invoices compliant with Polish law? In this article, we explain in an accessible way what Stripe is and how it works for creators, what challenges come with handling sales through Stripe on the Polish market, and how to use striptu.com for automatic invoice generation and simplified bookkeeping. We'll also suggest how a specific creator (e.g., one selling courses on Teachable or digital products on Podia/Gumroad) can use striptu in practice. At the end, you'll find a call to action – an invitation to create an account on striptu.com and integrate Stripe, so you can focus on creating rather than paperwork.

What Is Stripe and How Does It Work for Digital Creators?

Stripe is a global online payment platform (a payment gateway) that enables businesses and independent creators to accept payments from customers worldwide. It operates in over 100 countries, supports more than 130 currencies, and provides infrastructure solutions that make running an online business easier. Notably, Stripe officially launched in Poland in the second half of 2019, allowing Polish entrepreneurs to use its services on the local market.

For digital creators, Stripe is very attractive because it easily integrates with many platforms and tools. For example, when selling an online course on Teachable or Thinkific, you can connect Stripe to handle credit card payments; similarly, creators selling e-books or materials through their own website, Podia, or Stripe Checkout (Stripe's ready-made payment module) can start accepting payments with just a few clicks. Stripe offers competitive fees (in Poland, the standard rate is approximately 1.4% + 1 PLN per card transaction) and supports many payment methods (cards, Apple Pay/Google Pay, local methods like BLIK or Przelewy24), making it convenient for both buyers and sellers. It's no surprise that Stripe for creators has become a fundamental tool for monetizing content and digital products – it lets you start accepting payments literally from the first days of operation, without complex technical requirements.

However, Stripe focuses solely on payment processing. This means that invoicing and tax compliance remain your responsibility as the seller. While Stripe offers some features like Stripe Tax (for calculating taxes on international sales) and basic receipts to customers, these don't replace a Polish VAT invoice or the full bookkeeping required in Poland. That's why it's so important to understand how to account for Stripe in Poland – to avoid problems with the tax office and maintain proper documentation.

Challenges with Accounting for Stripe Revenue in Poland

Using Stripe raises several challenges from the perspective of Polish regulations and accounting practices. Here are the key problems with accounting for Stripe revenue in Poland that creators and small entrepreneurs face:

- No Polish VAT invoices for sales: While Stripe can automatically send a transaction confirmation to the customer, it doesn't issue VAT invoices compliant with Polish law on our behalf. Every sale made through Stripe – such as access to an online course or an e-book – should be invoiced by the seller if the customer requests it or when bookkeeping requires it (e.g., B2B, international sales). Unfortunately, Stripe doesn't "know" what a Polish invoice looks like (with NIP tax number, VAT rate, proper numbering, etc.), so the seller must handle issuing these documents themselves. In practice, this means manually creating invoices in a separate system or in Excel, which is tedious and error-prone. Stripe invoices (i.e., invoices for Stripe-processed transactions) generated manually take time and are easy to get wrong, especially with high transaction volumes.
- Accounting complexity – discrepancies, fees, and reports: Stripe disburses funds in batches (e.g., daily or weekly bank transfers), deducting its commission. As a result, the amount hitting your bank account doesn't match the sum of individual sales – this complicates bookkeeping because you need to break down the received transfer into individual sales invoices and Stripe commission costs. For accountants, it's important to properly match each payment to an invoice and account for the commission as a cost. Accounting difficulties also arise when trying to reconcile Stripe reports with your sales register: without automation, you need to export data from Stripe and manually enter it into accounting software. Additionally, there are issues with invoice numbering, storing customer data, aggregating sales for VAT and JPK declarations – all of this must be handled on your own. In short, Stripe accounting done manually is complicated and time-consuming.
- International transactions and VAT with Stripe: Many creators sell content globally – customers may come from outside Poland, pay in different currencies, and the Stripe service itself is provided by a foreign entity (Stripe has headquarters in Ireland and the US, among others). This raises several specific issues:
- Sales to foreign customers (B2C and B2B): If you sell, e.g., an online course to private individuals from other EU countries, you need to remember EU VAT regulations (OSS – One Stop Shop, formerly MOSS) concerning digital services for consumers. While Stripe can help calculate the correct VAT rate through Stripe Tax, ultimately the obligation to settle this VAT in Poland (via OSS) and issue a sales document falls on you. For EU business customers, you need an invoice with the NP rate (not subject to VAT in Poland for intra-EU sales) and their EU VAT number – such nuances aren't automatically handled by Stripe.
- Stripe's invoice for commissions (import of services): Stripe charges fees for its payment intermediation services, issuing invoices (usually through Stripe Payments Europe, based in Ireland). Such an invoice doesn't contain Polish VAT (financial services are exempt from VAT under art. 43 section 1 point 40 of the VAT Act), but the Polish entrepreneur must account for it as an import of services from abroad. In practice, this means needing an active VAT-EU registration, self-calculating the output VAT (and simultaneously the input VAT for deduction, if you're an active VAT payer), and recording this transaction in VAT and VAT-EU registers. For VAT-exempt persons, there's still a formal obligation to register for VAT-EU to properly settle this service. This is an additional formality that's easy to forget but can result in penalties during an audit.
- Exchange rates and currency conversions: When selling in a foreign currency (e.g., USD, EUR) – which is common with a global customer base – the question of converting these revenues to PLN for tax purposes arises. You need to use the NBP average exchange rate from the day preceding the payment/service performance, for both revenues and Stripe commission costs. Manually tracking exchange rates and converting each transaction is yet another complication in settling international transactions.

As you can see, handling Stripe sales independently can be a headache. Initially, with only a few transactions, many creators manage manually – issuing invoices once a month in bulk or individually on customer request and noting commissions. However, as the business scales, the volume of operations grows and manual invoicing for Stripe transactions becomes a serious problem. One Polish entrepreneur even stated that Stripe is a great and intuitive payment gateway (it let him accept payments from customers from day one), but the problem appeared later – as the company grew, the time needed to invoice Stripe transactions became unacceptable. Neither Stripe nor Fakturownia offered a good solution, until the Striptu tool automated this process. Fortunately, there's a way to eliminate all these pain points – and that's exactly what striptu.com is for.

How striptu.com Helps Solve Stripe Accounting Problems

striptu.com is a Polish SaaS application created specifically for sellers using Stripe. In the simplest terms, striptu enables integrating your Stripe account with an invoicing system (Fakturownia.pl) and automatically issuing VAT invoices for every payment made through Stripe. This means all transactions processed through Stripe will be recorded and invoiced in compliance with Polish regulations, without manual effort on your part. Below we explain the key capabilities of striptu and benefits for creators:

- Easy Stripe account integration with striptu: Getting started with striptu is quick and simple. Just create an account on striptu.com and connect your Stripe account via API key (step-by-step instructions are provided, so no special technical skills are required). The Stripe-Fakturownia integration setup takes literally a few minutes – usually about 5 minutes. You don't need to provide credit card details right away, because you can invoice your first 10 transactions for free as a trial. The integration is secure – striptu doesn't store your service logins; you only use generated access keys.
- Automatic generation of legal VAT invoices: The most important feature is full automation of invoice issuance for your sales. Every payment that Stripe completes successfully immediately triggers an invoice in Fakturownia (or potentially in another invoicing system if such support is added). Striptu passes all necessary transaction data to the invoicing system – amount, date, product/description, buyer data (name, company, address, NIP – if you collect them) – so that the VAT invoice is compliant with Polish requirements and complete. Invoice numbering is consistent with your Fakturownia setup, and the document meets formal requirements. Moreover, you can set up automatic email delivery of the invoice to the customer right after it's issued. In practice, you configure the system in a few minutes, and every Stripe payment will be automatically recorded and invoiced without your intervention – "the invoice sends itself to the customer." This gives you peace of mind that even while you sleep or vacation, your sales are properly documented.
- Integrations with creator tools (works with 50+ platforms): Striptu works regardless of which platform or tool you use, as long as payments go through Stripe. This means one integration covers sales from everywhere you use Stripe – whether it's a course on Kajabi, a subscription on MemberSpace, a WooCommerce product sale (via Stripe), a Stripe Checkout page, a paid MailerLite newsletter, or a payment link on Linktree. The striptu creators boast that their solution can handle Stripe payment invoicing from over 50 different tools, including Kajabi, Podia, Slack, Linktree, MailerLite, and more. So whether you create courses, run a paid community, offer online consultations, or sell e-books – striptu takes care of Stripe invoices in every case. This is a huge relief for creators who often use multiple sales channels simultaneously.
- Simplified collaboration with accountants: With striptu, Stripe accounting problems disappear. Your accountant (or you, if you handle your own bookkeeping) gets a complete, clear set of sales invoices generated automatically. No more painstakingly matching batch payouts to individual customers – each transaction has its own invoice, and the totals match the reports. In Fakturownia, you can share access with your accounting firm or conveniently export needed data (e.g., to CSV or PDF reports). Striptu offers a clear transaction list with integration statuses, so you can immediately see which invoices were issued, sent, or potentially awaiting data completion. All of this makes Stripe bookkeeping no longer "exotic" for your accounting firm – documents are exactly what Polish law requires, and records can be maintained like any other domestic or international sale. Additionally, it eliminates the risk of errors from manual data entry, protecting against corrections and wasted time.
- Reporting and data export: Striptu doesn't just issue invoices – it also makes tracking sales results easier. In the application panel, you have a view of all Stripe transactions, their statuses (paid, refunded, invoiced, etc.), letting you monitor your business in real time. You can use this data for analysis – e.g., checking how much you sold in a given month through Stripe, which VAT rates dominated, what was domestic vs. international sales – useful for periodic settlements. Furthermore, collected information can be exported and used in other tools. In short, striptu provides transparency – instead of a "black box" of Stripe data, you get real documents and numbers that are easy to reconcile with your entire business.

It's worth adding that striptu is constantly evolving. The creators plan new features (e.g., automatic corrective invoices for refunds – currently, refund corrections need to be added manually, but the feature is planned). The application already handles different currencies and countries – it passes client country and currency information to Fakturownia, so invoices can be issued in the appropriate currency and even in the local language (based on account settings and client country). So if you sell a course to a German client in euros, striptu will issue the invoice in German and in EUR, facilitating communication with international clients.

In summary, striptu.com solves exactly the problems described above: it automates tedious tasks, provides legal Stripe invoices for every sale, organizes your bookkeeping, and saves a huge amount of time. Instead of worrying about whether you properly accounted for your Teachable sales or whether your Stripe Checkout invoice meets requirements – the system does it for you, and you can concentrate on your creative work.

Practical Examples – How Creators Can Use striptu

Theory sounds convincing, but let's see how specifically striptu.com simplifies Stripe accounting using examples of typical Polish creators:

Online Course Creator on Teachable (Accounting for Teachable Sales)

Mrs. Agnieszka runs a popular online language course on Teachable. Her courses are purchased by both Polish and international clients. Teachable uses Stripe as the payment gateway – when someone buys course access, the money goes to Agnieszka's Stripe account. Initially, with about a dozen sales per month, Agnieszka manually issued VAT invoices for interested business clients and noted the rest in a spreadsheet. Over time, however, sales grew to several hundred transactions per month. How to account for Teachable sales at this scale? Manual invoicing became practically impossible – it took long hours, and some invoices were issued late or with minor errors. Her accountant also complained about incomplete documentation.

After implementing striptu.com, the situation improved dramatically. Agnieszka connected her Stripe account to striptu and linked it with her Fakturownia account. She set up striptu to automatically issue invoices for every Stripe transaction and email them to customers. Now, when someone buys a course on Teachable, Agnieszka doesn't have to do anything – the customer immediately receives a PDF invoice by email, and a copy is saved in her Fakturownia. Whether it's a student from Warsaw (invoice with 23% VAT) or Berlin (NP invoice, OSS reverse charge) – the document is correctly issued in the appropriate language and currency. Agnieszka's accountant has access to Fakturownia, so at month's end she simply downloads the sales report and sees all the numbers in black and white. Stripe accounting in Poland is no longer a problem – Agnieszka is at ease about her documentation, and the saved time goes into creating new course content.

Selling Digital Products Through Your Own Website (Stripe Checkout) and Gumroad

Mr. Jan is an illustrator who sells digital products: graphics sets and e-books. Part of his sales run through his own website using Stripe Checkout (potential customers click "Buy Now," a Stripe payment form appears, and after a successful transaction the file is sent to the customer). Additionally, Jan also offers his products on Gumroad. Initially, Jan wasn't entirely sure how to handle invoices. However, when a business customer asked for a VAT invoice, Jan had to manually prepare the document, which made him realize that essentially every sale should be properly recorded.

Jan decided to use striptu to automate Stripe invoices from his website. After integration, every time someone buys an e-book through Stripe Checkout on the site, the system generates a VAT invoice. Thanks to this, Stripe Checkout + striptu gives him a complete sales solution: payment + invoice without his involvement. As a result, Jan has everything in order: Stripe invoices in Fakturownia, clear data for tax records, and customers receive documents without having to ask. For Jan, as a creative professional, the most important thing is that he doesn't have to sit over paperwork – striptu saves him at least several hours of work per month and eliminates the stress of a potential tax audit (because everything is thoroughly documented).

Get Started with striptu – Account for Stripe in Poland Stress-Free

Online sales accounting can be simple and pleasant if you use the right tools. Striptu.com was created with people like you in mind – creative professionals and entrepreneurs who don't want to waste time on complicated bookkeeping. Instead of wondering about every technical detail of Stripe invoices, you can trust automation.

We encourage you to create a free account on striptu.com and try out the Stripe-Fakturownia integration. Setup takes just a moment, and you'll process your first 10 transactions completely free, with no obligations. This means you can test how striptu works for your business – e.g., make a few test payments of 1-2 PLN and see how VAT invoices are automatically generated. Once you see how much time and stress you save, you'll certainly want to stay. Subscription prices are affordable (a monthly plan costs less than a meal out), and in return you get peace of mind regarding settlements.

Don't let bookkeeping slow your growth. Whether you run a small business or a rapidly growing course platform, automating invoicing and Stripe accounting in Poland gives you an advantage. Join the group of satisfied creators who, with the help of striptu, have organized their finances and can focus on what they do best – creating valuable content and products for their audience.

Create an account on striptu.com, connect your Stripe, and see for yourself how much you'll simplify your life. Accounting for sales from Teachable, Gumroad, Patreon, or any other platform can now be automatic, compliant with Polish law, and stress-free. Stop issuing invoices manually – striptu will do it for you, and you focus on growing your business!

In summary: Stripe is a great payment tool for creators, but to operate fully legally and efficiently in Poland, it's worth reaching for dedicated support. Striptu.com is the missing puzzle piece – it connects the world of modern sales platforms with the traditional requirements of Polish bookkeeping. Try it, and you'll see that Stripe accounting in Poland doesn't have to be hard. Good luck with your ventures!