Can You Connect Kajabi with Fakturownia.pl?

The growing popularity of online courses and digital content means creators increasingly reach for all-in-one platforms like Kajabi. On the other hand, running a business in Poland requires compliance with local tax law and issuing VAT invoices. Fakturownia.pl is one of the most commonly used invoicing and accounting tools in Polish companies. Can it be connected with Kajabi? The answer is more complex than a simple "yes" or "no," and relies on proper data flow, understanding limitations, and using integrators.

Why Fakturownia?

Fakturownia.pl is a Polish system for issuing invoices, receipts, proforma invoices, and warehouse documents. It enables generating JPK files, managing multiple companies under one account, and maintaining sales records in different currencies. In the coming years, its integration with the National e-Invoice System (KSeF) will become particularly important. KSeF is a Ministry of Finance IT system that assigns each structured invoice a unique number and stores it in a central registry. From April 1, 2026, the obligation to issue invoices through KSeF will apply to all entrepreneurs in Poland. Fakturownia has already announced full integration, which will allow automatic document submission to the system and receiving cost invoices.

For creators selling online courses, this means choosing Fakturownia as the central accounting tool will help them prepare for upcoming changes. Instead of maintaining additional spreadsheets, they can have all documents in one place and quickly submit them to KSeF.

Does Kajabi Have a Native Connection with Fakturownia?

The Kajabi platform focuses on sales and marketing. It processes payments through Stripe and PayPal, and recently – in selected countries – also through the Kajabi Payments module. The latter offers invoice functions and tax calculation, but is not available in Poland. There is also no native Kajabi integration with Fakturownia. In practice, this means you cannot simply "click and connect" these two systems.

However, the lack of a built-in connection doesn't necessarily mean a dead end. There are at least three approaches to transferring data from Kajabi to Fakturownia:

1. Export from Stripe and Import to Fakturownia

If you accept payments in Kajabi through Stripe, you can export the transaction list and import it into Fakturownia. The process looks as follows:

1. Log into your Stripe account and generate a payment report containing date, product name, amount, currency, and buyer's email.
2. Using Fakturownia's import function, import the CSV file, mapping columns to system fields (e.g., "Description" to course name, "Amount" to gross value, "Client" to email address).
3. Fill in missing data such as tax ID number and buyer address – the system allows saving them in the client directory, so subsequent imports auto-fill some data.

This approach is simple and doesn't require complex integrations, but has several drawbacks. It requires manual file downloading and uploading, which becomes time-consuming at higher sales volumes. Each recurring subscription in Kajabi generates a payment in Stripe that needs to be found in the report and converted to a separate invoice.

2. Using Integrators (n8n, Make, Zapier)

The second option is using automation platforms that can transfer data between different applications. An example scenario:

- Trigger: Stripe registers a new payment or subscription renewal.
- Actions: The integrator fetches order details from Kajabi (name, surname, email, tax ID, purchased product) and creates or updates a client in Fakturownia. Then generates a VAT invoice based on a template.

This approach significantly reduces manual work and is scalable. However, keep in mind Kajabi's limitations: the platform doesn't provide a trigger for every subscription installment and doesn't pass VAT numbers to external systems.

3. Dedicated Partner Integrations

Specialized services created with Polish creators in mind are appearing on the market. Such tools connect the payment system (Stripe, Kajabi, ThriveCart) with Fakturownia through their own mechanism. A key example is striptu.com – an application that connects these platforms and automatically creates an invoice in Fakturownia after each payment. Benefits of using a dedicated solution:

- Subscription automation: the system reacts to every subscription installment, so invoices create themselves;
- More complete data: the tool can require providing data, e.g., tax ID, and store it securely;
- Legal compliance: integration with Fakturownia ensures compliance with Polish requirements and in the future will enable sending invoices to KSeF.

This is a "plug and play" solution, so instead of building your own integrations, you can use a ready product for a small monthly fee.

Most Common Challenges When Connecting Kajabi with Fakturownia

1. No tax ID field in Kajabi. Kajabi's order form doesn't have tax ID fields enabled by default. They need to be added in offer settings for B2B customers.
2. Currencies and taxes. Kajabi allows creating offers in different currencies, but Fakturownia requires establishing exchange rates and proper VAT calculation.
3. KSeF and structured invoices. The upcoming obligation to submit invoices to KSeF means the integration with Fakturownia should support sending invoices in XML format.
4. Personal data and GDPR. The course creator is responsible for protecting customer data. When transferring information from Kajabi to Fakturownia, attention must be paid to data processing location (Kajabi hosts in the United States).

Does the Integration Make Sense?

Connecting Kajabi with Fakturownia requires some effort but allows organizing accounting processes and automating invoice issuance. The right method depends on business scale and resources:

- Small sales and little programming knowledge: CSV export from Stripe and import to Fakturownia may be sufficient. This is the cheapest but least automated solution.
- Growing sales and programming knowledge: Integration via n8n, Make, or dedicated integrators will ensure continuity and save time.
- Large scale, subscription economy, and no programming knowledge: Dedicated solutions like striptu.com will provide full automation and compliance with future requirements, including KSeF.

Integrating Kajabi with Fakturownia is therefore entirely possible, but requires understanding limitations and choosing the right tool. In the context of upcoming legal changes, it's worth investing in systems that will keep up with regulations and reduce the administrative burden on creators.

Summary

Although Kajabi doesn't offer a native connection with Fakturownia, combining these two worlds is possible. Through Stripe data export, using automation platforms, or choosing a dedicated tool, you can organize a smooth invoicing process. Fakturownia is preparing for KSeF integration and structured invoice support, making it attractive for entrepreneurs. With a thoughtful approach and the right tools, online course creators can be confident their accounting is legally compliant and invoices reach customers without delays.